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Notices

Notice - Pest control at Winterhaven

posted Apr 19, 2021, 8:26 AM by Cynthia Sowder

To Winterhaven Unit Owners Association:

We will begin monthly pest control services starting on Tuesday, April 27th, 2021 and will continue on the last Tuesday of each month up through October. I will be escorting the person from Orkin to all condos to spray in the kitchen, bathrooms and around entrances. We will enter under a "knock and enter" policy which means that the condo will be entered and treated if no one answers. Each owner is responsible for notifying guests and tenants of the scheduled pest control treatments and the policy by which the condo is entered. All units will be treated unless an owner specifically requests otherwise and the request is approved. Please contact me if you have any special requirements regarding treatment to your unit.

Below is the link to pest control policy:

Additionally, I have checked units to make sure which units, I (and only me) have access to and which I do not. I will be in contact with each owner that I do not have access but please remember that the association needs to have access to each condo for services like this or in case of an emergency. Please be sure to get a copy of key(s) to the association, when changing out door hardware.

Below is the link to the unit access policy:

Thank you and feel free to contact me with any questions.

Cindy Sowder
Property Manager
304-719-5262
wuoabod@gmail.com

Changes to Mangement

posted Mar 31, 2021, 4:37 PM by Cynthia Sowder

VIA ELECTRONIC MAIL

To:     Members of the Winterhaven Unit Owners' Association (WUOA)
     
From: Dwayne E. Porter, President
           WUOA Board of Directors

Re:     Update from your WUOA Board of Directors

Date:   20 January 2021  
-------------------------------------------------------------------------------------------------------------------------------

First off, a belated Happy New Year and I trust that everyone is doing their best to maintain a healthy life / lifestyle during these challenging times. On behalf of your WUOA Board of Directors I would like to take this opportunity to provide a brief update on the operation and maintenance of our Winterhaven Condos and other issues of relevance to our Association. 

First off, we have had some shuffling of our Board members and positions. Cindy Sowder resigned from our Board and Brigitte Morgan is now on the Board. The current slate of Board members is as follows:

Dwayne Porter (President)
Laurie Pate (Vice President)
Dave Asher (Treasurer)
Krista Fink (Secretary)
Greg Blackburn
Josh Warden
Brigitte Morgan

Thanks to Cindy for her service to the WUOA and welcome Brigitte! All Board members can be reached via the email addresses used in this email or you can send an email to wuoabod@gmail.com. Our WUOA website is still active at http://www.condosatwinterplace.com/.

Most of you are aware that Judy Hoops resigned her position as the WUOA Managing Agent and is enjoying a new phase of her life in FL! We owe Judy a debt of gratitude for all that she and Stefan did for our WUOA over the years! The WUOA has hired Cindy Sowder as our new Managing Agent. James (Jamie) Reeves has been hired as part-time maintenance support. We have also retained the services of TR Tax based in Beckley for bookkeeping services.  

Now that we are in the midst of ski season, some additional information to pass along. Rentals of the lodge are strong with weekends booked through at least the end of February. Good news is that the lighting for our parking area has been repaired and we again have a well lit parking area. The gravel road leading to our parking area and condos though, at least as of last week, was in very poor condition and in need of maintenance. Cindy has reached out to Winterplace concerning the condition of the road. The road is full of deep ruts and potholes making passage for vehicles with limited clearance a challenge even in the best of weather.

We have also been made aware that concerns have been raised about loitering in the parking area and hassling of housekeeping staff and possibly of visitors and renters. This is not acceptable behavior and absolutely not a situation that any housekeeping staff, guests, or owners should ever be exposed to or encounter. We had a similar issue several years ago and the Board is reviewing options to address this issue to best ensure the safety of all our owners, guests, renters and housekeeping staff. In the event of such situations we encourage all to report such activities to rental managers of individual units and / or our WUOA Managing Agent (Cindy). In the event any person feels their safety is in danger they should move to a safe location and call 911.

If you have any questions, concerns, comments, ideas, etc. please do not hesitate to contact myself or any of our Board members.

Stay healthy!

Dwayne

Long-Term Rentals (more than 30 days)

posted Mar 31, 2016, 3:31 PM by Judy Hoops   [ updated Mar 31, 2016, 3:35 PM ]

(Email sent to Membership 3/31/16)


Notice: Off-Season Rentals

Recall that the Association implemented a new policy a couple of years ago requiring each Owner to submit a lease addendum (and pet registration if pet is on premises) for renters staying more than 30 days.  Last year, while most owners did comply with this requirement, we had a few that failed to submit the addendum within the specified time. Remember, it is your responsible to make sure the form(s) are submitted to Judy within 10 days of the move-in date of your tenants (please do not rely on your tenant to submit forms).  It is very important that every Owner observe these requirements

All forms may be found on the Association website: www.condosatwinterplace.com. Some quick links may be found below. . Feel free to contact Judy if you have any questions about completing or submitting forms.

Quick Links:

Policy on Unit Leasing: https://drive.google.com/a/condosatwinterplace.com/file/d/0BzqOCvMWpLa0cGdubFlZQ0dFeG8/view

Lease Addendum: https://drive.google.com/file/d/0BzqOCvMWpLa0NUJBc0tzaGM5MVE/view

Pet Registration: https://drive.google.com/a/condosatwinterplace.com/file/d/0BzqOCvMWpLa0a0gxcE9HT0ZtVGc/view

Pest Control Treatment to Resume on Wed., April 27th

posted Mar 31, 2016, 2:28 PM by Judy Hoops   [ updated Mar 31, 2016, 2:48 PM ]

Notice - Pest Control

Pest Control treatments will resume in April beginning on Wednesday, April 27th and will continue through October on the last Wednesday of each month. The exterminator, accompanied by the Managing Agent, will enter under a "Knock and Enter" policy, which means that the condo will be entered and treated if no one answers. Each Owner is responsible for notifying guests and tenants of the scheduled pest control treatment and the policy by which the condo is entered. All units will be treated unless an Owner specifically requests otherwise and the request is approved. (please contact Judy if you have any special requirements regarding treatment to your unit).

Pest Control Policy

Pest Control Policy Amended

posted Nov 16, 2015, 6:56 AM by Judy Hoops

The Pest Control Policy was amended on 11/6/15.

Cold Weather Energy Savings Tips

posted Nov 16, 2015, 6:51 AM by Judy Hoops

Tips for Saving Energy When During Cold Season

1. Check that your fireplace flue is closed.
2. If you have an electric fireplace, it is a good idea to:
    a. Tape off the flue open/close lever so that it is always in a closed position to keep guests/tenants from inadvertently opening it
    b. Stuff some insulation around the flue opening edges to completely stop any air flow. Even with the flue closed, there may be some air flow around the edges especially on a windy day.
2. Check your thermostats for the correct temperature settings (refer to the Association's Cold Weather Policy https://drive.google.com/file/d/0BzqOCvMWpLa0WEtpSFNicnNkTFU/edit?pli=1.)
3. Check that all the thermostats are working correctly (not that a thermostat is broken and a baseboard heater is constantly heating).
4. Check seals around doors.
5. Thicker curtains that remain closed during colder temps will save energy.

Email from President sent to membership on 4/21/15

posted May 13, 2015, 9:58 AM by Judy Hoops

Winterhaven Owners,

An email was sent to the membership on March 23rd advising and reminding you about pest control and also the requirement to submit a Winterhaven Lease Addendum for your off-season rentals.

We had our first pest control visit of the season yesterday, and several tenants were upset claiming no one had told them about extermination and they were either reluctant or refused to allow the exterminator in the condo. Having to deal with and explain to agitated tenants the need for extermination adds time to an already lengthy process. Also, several condos appeared to be occupied by tenants staying 30 days or longer, but no Winterhaven Lease Addendum has been submitted by the Owner. Please let me make clear that the requirement to submit the addendum is mandatory.

For your convenience, I've copied the email that went out on March 23rd below. In closing, if you haven't already done so -  if you have a tenant in your condo, please turn in the Addendum to Judy right away and also make sure your tenants are aware of the pest control treatments taking place on the 3rd Monday of each month (usually between 11:00 am and 1:00pm). Also, if your tenants have pets, they must turn in the Pet Registration Form, which was voted on, for liability purposes, at last year's Membership Meeting.

Something that might help: I include notification of the pet policy, exterminator visits (with Knock and Enter provision), and the 'no grilling' policy in my lease agreements. Since the tenants have to sign both the lease agreement and the lease addendum, they should be totally aware of the policies. I also point out those provisions in my conversations with them, just to be sure they know.

Laurie Pate,
WUOA President

Email sent to membership on March 23rd:
WUOA Membership,

I hope you all had a successful ski season.  Below are a couple of important reminders - especially if you will be renting your unit during the off-season months. Please feel free to contact me if you have any questions.

Take care,
Judy

Pest Control

Pest Control treatments will resume in April beginning on Monday, April 20th and will continue through November - on the 3rd Monday of each month. Each Owner is responsible for notifying guests and tenants of the scheduled pest control treatment. The exterminator will enter under a "Knock and Enter" policy, which means that the condo will be entered by the exterminator if no one answers. All units will be sprayed unless an Owner specifically requests otherwise (please contact me if you have any special requirements regarding spraying your unit).

Off-Season Rentals

Recall that the Association implemented new policies last summer requiring long-term renters to complete a lease addendum/pet registration and the Owner to provide a copy to the Association. All forms may be found on the Association website: www.condosatwinterplace.com. Some quick links have been provided below. It is very important that every Owner observe these requirements. Feel free to contact me if you have any questions about completing or submitting forms.

Quick Links:

Policy on Unit Leasing: https://drive.google.com/a/condosatwinterplace.com/file/d/0BzqOCvMWpLa0cGdubFlZQ0dFeG8/edit

Lease Addendum: https://drive.google.com/file/d/0BzqOCvMWpLa0NUJBc0tzaGM5MVE/edit

Pet Registration: https://drive.google.com/a/condosatwinterplace.com/file/d/0BzqOCvMWpLa0a0gxcE9HT0ZtVGc/edit

2015 Annual Meeting (email sent to membership on 4/19/15)

posted May 13, 2015, 9:24 AM by Judy Hoops

Winterhaven Unit Owners,

The annual membership meeting is scheduled for June 6 at the condos. Attached are the Notice to Owners, agenda, and proxy form., as required by the by-laws. It is always good to have as much input as possible, so I hope you'll be able to attend. If not, you may send in a proxy, so that your opinion will still count.

Laurie Pate
President, WUOA

Meeting Agenda

Notice to Owners

Proxy Form

Pest Control & Off-Season Rentals (email sent to membership 3/23/15)

posted Apr 15, 2015, 8:40 AM by Judy Hoops

WUOA Membership,

I hope you all had a successful ski season.  Below are a couple of important reminders - especially if you will be renting your unit during the off-season months. Please feel free to contact me if you have any questions.

Take care,
Judy

Pest Control

Pest Control treatments will resume in April beginning on Monday, April 20th and will continue through November - on the 3rd Monday of each month. Each Owner is responsible for notifying guests and tenants of the scheduled pest control treatment. The exterminator will enter under a "Knock and Enter" policy, which means that the condo will be entered by the exterminator if no one answers. All units will be sprayed unless an Owner specifically requests otherwise (please contact me if you have any special requirements regarding spraying your unit).

Off-Season Rentals

Recall that the Association implemented new policies last summer requiring long-term renters to complete a lease addendum/pet registration and the Owner to provide a copy to the Association. All forms may be found on the Association website: www.condosatwinterplace.com. Some quick links have been provided below. It is very important that every Owner observe these requirements. Feel free to contact me if you have any questions about completing or submitting forms.

Quick Links:

Policy on Unit Leasing: https://drive.google.com/a/condosatwinterplace.com/file/d/0BzqOCvMWpLa0cGdubFlZQ0dFeG8/edit

Lease Addendum: https://drive.google.com/file/d/0BzqOCvMWpLa0NUJBc0tzaGM5MVE/edit

Pet Registration: https://drive.google.com/a/condosatwinterplace.com/file/d/0BzqOCvMWpLa0a0gxcE9HT0ZtVGc/edit

Advertsing Condo Rentals on Association's Website

posted Aug 22, 2014, 5:23 AM by Judy Hoops   [ updated Aug 22, 2014, 5:24 AM ]

(Notice sent to membership via email on Aug 22, 2014 by Judy Hoops)

Notice to Owners:

As a reminder, the Association provides a page on its website where Owners may post contact information for condo rentals. If you are renting your condo and would like to have your contact information posted, please email me with the following information:

(1) Contact Phone Number
(2) Website or email address

You may view the webpage by visiting: http://www.condosatwinterplace.com/rentals

Feel free to contact me with any questions.

Thanks,
Judy

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